Field Manager – Kakuma – FilmAid International

Job Purpose
To promote, position and lead the execution of FilmAid’s theory of social change through strategic distribution of content and skill development targeting community members and to coordinate and manage field operations and optimise the utilisation of FilmAid’s resources

Indicators of Good Performance on the job:
• FilmAid is represented with donors, IPs, Governments and relevant stakeholders.
• Maximum and proper utilization of all FilmAid resources.
• Standard operating procedures and brand standards implemented and complied with.
• Quality management, ample work environment, equity and team spirit in place within the FilmAid (Kakuma) fraternity.
• Correct structure, tools, systems and policies are complied with.
• Contractual obligations are met.
• Location work plans and budgets as well as progress and financial reports are completed and submitted on time.

• Manage the implementation of FilmAid’s strategic plan at field level.
• Plan and coordinate the work of the team and provide leadership to the team including overseeing the preparation and timely submissions and revisions of strategy papers, annual operations plan, work plans, concept proposals, full proposals, budgets, progress and donor reports.
• Develop an implementation framework from existing grant objectives and indicators and lead the team to generate realistic work-plans to realize them.
• Coordinate timely, quality implementation of activities in Kakuma and supporting mechanisms to assure quality programming; oversee and support timely and accurate project monitoring, evaluation, reporting, and compliance.
• Ensure a community participatory methodology is maintained in all activities as envisioned in various existing protocols and guidelines
• Oversee and co-ordinate overall operations in Kakuma including admin and staff management.
• Responsible for the security and safety of all Kakuma program staff and organization’s assets.
• Ensure proper administrative, logistics and security procedures and policies are respected.
• Ensure mainstreaming of security and protection considerations into all programs
• Run program review meeting with key staff once a month.
• Coordinate all field level legal processes and advise the Operations Director accordingly.
• Ensure field level compliance with contract and donor guidelines and requirements.
• Manage the implementation of systems and controls, performance standards and standard operating procedures in a manner that ensures cost effectiveness and continuous improvement in respect to efficiency and quality of service.
• Management of funds, approval of payable invoices and oversight and control of field office petty cash.

• Representing FilmAid with all stakeholders at the field level
• Develop and maintain relationship with the third parties including the UN, Donors, NGOs, Refugees, host communities and host governments, players in the industry and other relevant associations and ensure good cooperation and collaboration
• Identify, build and maintain strategic partnerships with relevant partners in Kakuma and Turkana County;
• In collaboration with Partnerships Department, review existing programs and other related documents and propose a sustainability and development strategy for future programs.

• Lead the design of staffing, supervision and management structure for the program teams (Outreach, Media & Skills Development and Operations) and take a key role in recruitment including pro-actively determining job descriptions for relevant staff, sitting in interviews and post-interview processes.
• Continuous assessment of the competence of the team and offer coaching support and training as needed, identify staff training and development needs.
• Ensure positive team atmosphere, and provide appropriate support to staff.
• Provide counseling and support in resolution of field employee relation problems
• Report indiscipline cases and take disciplinary action within FilmAid’s personnel polices when necessary.
• Focal point for Sexual Exploitation and Abuse (SEA) cases at the Field level.
• Creating and maintaining an environment that is free from SEA to beneficiaries of the program and report any suspected violations of the Code of Conduct as per policy reporting procedures.
• Promote staff development, and suggest opportunities for staff training.
• Ensure control of leave and R&R for field based staff in coordination with the HR department.

• Must be a Kenyan national OR must be eligible to work in Kenya
• Bachelor’s Degree in Business Management / Business Administration / Public Administration
• Not less than 4 years’ experience in NGO management
• Experience working within an international, multi-lingual environment
• Effective leadership, management and supervision
• Public Relations / Marketing/ Networking abilities and relationship maintenance skills
• Highly developed communication skills and excellent command of English language, both written and spoken.
• Planning & management skills
• Strategic planning skills
• Financial planning & management skills
• Relationship building and maintenance skills
• Problem solving & decision making skills
• Performance standard setting & monitoring skills
• Team player, excellent interpersonal and organizational skills.
• Diplomacy skills
• Commitment to humanitarian principles and action.

Please email applications with only cover letter, CV and 3 references by 3rd March 2015
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be notified.

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