Accountant – National Council Of Churches Of Kenya

To provide and promote financial accountability, efficiency and effectiveness of the hospital

Have good control over receivables – Outpatient collection, Inpatient collection, Morgue collection and Shop collection
Control on cash and credit business
Bank the daily cash collected
Credit sales follow up to done promptly
Monitor all services are billed
Monitor, prevent and control any revenue leakage in the system
Audit all inpatient bills to ensure all services are billed correctly
Make surprise audit to cash involving departments like Radiology, Lab, Pharmacy, Wards, Morgue, Shop, Stores
Periodical audit on all revenue comes in and all expenses goes out
Manage petty cash with due care
Petty cash should not be taken from day to day collection
Conduct regular stock takes and balance inventory.
Pay vendors on time and prioritize the payment based on criticality
All financial transactions must be recorded in the HIMS
Generate necessary reports as and when requested by the management
Guide and manage departments under you efficiently and effectively
Wise financial planning must be done for effective and efficient management of the hospital
Follow with credit business partners like Insurance and corporates for prompt payment
Reconcile bill raised and payment received
Make internal audit plan for all departments involve in financial transactions
Monitor the general functions of the department on a daily basis to ensure that the process and protocols are being adhered by in the department related to billing and payment collections.
Oversee the discharge process and take all necessary steps to minimize errors in billing during the discharge process
Roaster Management – Ensure that all shift responsibilities of Billing assistants are met and proper management of leave’s and duties of staff is done at all the branches that you are responsible
Escalate matters related to various departments to respective HOD’s for ensuring smooth and trouble free services to the patients and their attendants
Maintain the report and follow for the individual outstanding post discharge. Present data for the same as and when required. Escalate and recommend cases for waivers/ resolution to the management for settling the cases
Recommend cases pre or post discharge for waiver if some error is found in billing or related to any information flow from various related departments
Initiate and recommend service recovery from staff for any careless error resulting into revenue loss post discussion and approval from the reporting head.
Ensure that adequate desk resources and technical support is available to the billing office
Initiate and recommend cases for recovery against credit bills related to staff
Calculate waivers for staff cases as per the company policy and process HR approval notes
Develop and Maintain a good relationship with the consultants and customers
Coordinate with various consultants for all inpatients billing related services and be one point of contact for them for their queries related the patient’s bills and their shares.
Ensure follow up and redressal of all possible internal and external customer grievances
Improvise on processes and protocols for providing better service
Prepare MIS reports and communicate the same to the management related to billing and collection.
Ensure that adequate desk resources and technical support is available to the billing office
Work out process and protocols across various departments for ensuring functioning as an integrated system
Take active interest in the performance management and development of all team members. Appraise employee performance and facilitate team engagement activities
Update staff regularly for any changes in the department related processes and protocols, take updates from staff for problems being faced by them
Liaison with various corporate and government departments with regard to solving queries raised by them and coordinate cases for VIP patients
Prepare and analyze the monthly financial information and MIS.
Verifying, updating and timely generation of the MIS to help senior management take informed decisions.
Assist the financial head in preparation of the annual budget and financial forecasting.
Monitor all capital expenditures against the annual budget and work towards effective cost control while adhering to the departmental vision.
Present budget comparisons against the actual on regular basis and highlight any deviation found to the reporting authority.
Monitors cost and profit performance of all departments regularly and suggests corrective action wherever needed.
Provide for timely payment to the vendors as per the purchase order.
Carry out daily banking activities including L/C documentation.
Conduct departmental audits on regular basis to ensure that all the processes and documentation is in place.
Interface with the external and internal statutory auditors.
Periodically review the state of various contracts and their renewal.
Identify and implement initiatives for better cost management on a regular basis
Supervise the assessment proceedings with income tax, VAT and service tax authorities.
Any other official duty assigned by the hospital administrator

At least Secondary School Education (KCSE)
Fully qualified accountant CPA (K) / ACCA or its equivalent.
Specialized Training/Professional QualificationsBBA/Bcom (Finance/Accounting option) or its equivalentCPA Finalist

Other Competencies/Abilities/Skills Required
Working knowledge of accounting systems,
Analytical, technical and logical approach to problem solving
Excellent interpersonal, oral and written communication skills
Strong report writing and presentation skills
Self-motivated and quick to take initiative
Those with experience with hospitality industry will be an added advantage
Must have worked in a similar position for at least three years

Method of Application
Qualified and Interested candidates who uphold high Christian values should visit, download the JH JOB APPLICATION FORM 072020 and fill it. All duly filled application forms MUST be on PDF format as one single file and sent via email to indicating job title in the email subject line. The application form to be received not later than October 20, 2020. Only shortlisted candidates will be contacted.