Secretary – St. Mary Academy

Job Summary
As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will be the point of reference for all queries, requests or issues. You will assist colleagues and executives by supporting them with planning and distributing information

Job Description
Responsibilities:
Answering phone calls and redirect them when necessary
Preparing and disseminating correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate orders
Make travel arrangements
Route calls to specific people.
Answer inquiries about company.
Greet visitors warmly and make sure they are comfortable.
Call persons waiting for visitor and guide the visitor to the waiting area.
Ensure reception area is tidy.
Coordinate mail flow in and out of office
Handle phone calls from people calling in sick.
Arrange appointments and schedule follow-up appointments.
Cash out people when necessary.

Requirements:
Certificate in Secretarial studies
Interpersonal & communication skills.
Ability to use Microsoft office applications.

Method of Application
All interested applicants are required to submit their application letters together with their updated Curriculum Vitae, copies of academic certificates, transcripts, National ID, Baptism Card and TSC Certificate of Registration to the below address.
The Principal,
St. Mary’s School – Nairobi,
P.O. Box 40580 – 00100,
Nairobi, Kenya.

[yuzo_related]