Office Administrator – Adept Systems, Management Consultants

Job purpose
The company expects to have 50+ Head Office staff in Nairobi within 2 years and is currently recruiting an Office Administrator to help establish a high performing efficient organization.

Key responsibilities
Ensure that the office runs smoothly and efficiently
Facilitate domestic and international travel for staff
Coordinate and host meetings on behalf of the leadership team.
Procure and manage office supplies and utilities such as electricity and telephony
Ensure that all staff have the space and facilities to work effectively
Ensure that the office and facilities are maintained in good condition
Procure and oversee office cleaning services
Oversee the office security service and keep manage the distribution of keys and security passes
Manage receptionists, maintenance and office support staff
Handle administrative tasks connected with obtaining licenses and permits
Liaison with government agencies, commercial counterparties as necessary on routine tasks and issues
Perform ad-hoc administrative tasks/projects as per request of management
Oversee the Health, Safety and Environment of the Head Office

Qualifications and Competencies
Bachelor Degree in Business Administration or related field.
Minimum 3 years in a similar role
Good understanding of Kenyan business regulations
Experience in selecting and managing a range of suppliers and securing good value for money
Competent in the use of Word, Excel and PowerPoint
Good business accounting. A relevant qualification would be an advantage
Ability to lead a small team and establish and maintain a high degree of customer service
Work effectively under pressure

Method of Application
Interested and qualified applicants must provide current CVs, with telephone and e-mail contacts; addresses of three referees, and a cover letter with the above points to hr@indepthresearch.org
Only shortlisted candidates will be contacted.

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