The Procurement Assistant will be reporting to the Procurement Officer and will performs the following tasks among others:
Proper management of all procurement related activities carried out by the organization in Garissa field office.
Support Implementation of procurement management policies and strategies.
Timely development, coordination and implementation of procurement plans and procurement activities arising from the organization operations.
Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services.
Assist the Associate Procurement Officer in maintaining current up to date Procurement documents and Manuals
Prepare Request for Quotations (RFQ), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals.
Preparation of reports on the organization procurement activities.
Organize hotel and event arrangements for all official IRK meetings/ functions, engagements, ensure that all requirements are catered for as required.
Prepare and submit (weekly or monthly) reports on PRs raised, RFQs sent out, invoices received and items received/dispatched
Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
Submit complete trail of procurement documents to finance for payment using the payment register
Facilitate knowledge building and knowledge sharing:
Carrying out of any other duties assigned by the Supervisor.
In charge of fleet management – Ensure all the office Cars are serviced and are in good condition.
Degree in Business management or related field. Procurement / Logistics
At least 3 years’ experience on supply chain management in International NGO set-up
Demonstrated experience in Procurement management
Membership of Kenya Institute of Supply Management (KISM)
Good working knowledge of government procurement and disposal procedures and laws particularly the Public Procurement and Disposal Act, 2005 and Regulations, 2006.
Effective IT Skills (Word & Excel).
Communication, tact and negotiation skills.
Flexible and patient.
Conceptual understanding of participatory approach
Fluent in Written and spoken English.
Impeccable integrity and honesty
Good communication skills both verbally and in writing
Good interpersonal, public relations and negotiation skills.
Ability to manage staff and provide good leadership.
Demonstrable exposure to a computerized working environment and basic ICT literacy and strong proficiency in the use of office computer applications.
Attention to detail and a high degree of accuracy.
Prudent in resource use and management
Records Management skills
Method of Application
Please send us your cover letter and detailed CV, including your qualifications, experience, names and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to Recruitment.firstname.lastname@example.org by Friday 19th June 2020.