Procurement Manager – Kenya Maritime Authority

Job Purpose:
Responsible for effective and efficient procurement of goods, services and works as well as disposal of assets in accordance with Public Procurement and Asset Disposal Act 2015.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
Establishing and updating Authority’s procurement policies and procedures;
Ensuring competitive bidding procedures, administration of contracts and negotiations are efficiently performed;
Training user departments on procurement procedures;
To advise the Director General on Procurement issues;
Preparation and implementation of the procurement plan.
Consolidation and implementation of procurement budget;
Effective and efficient management of human resource in the department
Operational Responsibilities / Tasks
Preparing and maintaining all procurement records;
Ensuring efficiency in inventory management;
Efficiency in provision of goods, services and works;
Being the secretary to the procurement committee;
Monitoring contract management by user departments to ensure implementation of contracts as per the terms and conditions of contract;
Ensuring adherence to the Public Procurement and Asset Disposal Act 2015
Participate in various committees in the Authority
Coordinating disposal activities in the Authority;
Preparing contract documents for goods, works and services;
Custodian of contract documents;
Liaising with the user department to ensure effective implementation of contracts for goods, works and services;
Providing secretariat to committees’ incidental to procurement of goods and services, and disposal of assets;
Advise on appointment of competent members to committees stipulated in Public Procurement and Asset Disposal Act 2015;
Providing professional advice on procurement of goods, works and services and disposal of assets;
Preparing statutory reports to PPRA; and
Reviewing procurement needs of the Authority.
Job Dimensions:

Financial Responsibility
Preparation, rationalisation and coordination of budget estimates from user departments.
Preparing the Authority’s procurement plan
Ensure implementation of the procurement plan
Responsibility for Physical Assets
Responsible for physical assets assigned by the Authority

Decision Making / Job Influence
Makes technical, operational and financial decisions
Responsible of the store’s inventory
Plan and assign duties to procurement officers
Monitor officers’ work performance
Appraises/evaluates performance
Working Conditions
Office environment
Highly demanding
Interacts a lot with stakeholders, both locally and internationally
Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications
Bachelors Degree in Commerce / Procurement and Supplies Management, or equivalent qualification from a recognized institution;
Masters Degree in Supply Chain Management / logistics or equivalent qualification from a recognized institution will be an added advantage;
Professional Qualifications / Membership to professional bodies
Relevant Professional qualification – KISM, CIPS
Diploma in Supplies Management or its equivalent qualification from a recognized institution;
Proficiency in computer applications
Previous relevant work experience required.
3 years experience in the relevant profession at middle management level

Functional Skills:
Excellent management skills
Excellent organizational skills and highly confident
Ability to work under pressure
Behavioral Competencies / Attributes:

Leadership Skills
Interpersonal skills
Time management skills

Method of Application
The candidates to be selected must adhere io the provisions of Chapter VI on Leadership and Integrity as enshrined in the Constitution of Kenya 2010.
Interested candidates must submit certificates of compliance from the Kenya Revenue Authority, the Credit Reference Bureau, the Higher Education Loans Board and a Certificate of Good Conduct from the Criminal Investigations Department.

Prospective candidates should send soft copy applications enclosing detailed curriculum vitae, copies of academic and professional certificates.
Applicants should indicate the position applied for in the application email subject matter.
KMA is an equal opportunity employer promoting gender equity and diversity.
Qualified persons with disabilities are encouraged to apply.
Note that canvassing will lead to automatic disqualification.
Applications should be addressed to:

The Director General
Kenya Maritime Authority
P.O. Box 95076- 80104

Applications should be done in soft copy and sent to not later than 1st June, 2020.