Coordinate program administrative tasks including but not limited to constituent tracking, communication, and filing.
Contribute to program strategy and design through research and analysis of program generated data and reports.
Represent Akili Dada in networks and movement-facing spaces, amplifying young women’s voices and experiences across different sectors.
Develop program communication plans for discussion with Program Lead and Communications Team before program activities.
Acknowledge receipt of correspondence and documentation in the absence of the Program Lead as required.
REPORTS & DOCUMENTATION
Liaise with the Program Lead to ensure pre, and post-activity surveys, feedback, and procurement processes are closed within a reasonable time per the Standard Operating Procedures.
With support from the Communications team, document program activities through photography, videography, blogging, and rapporteuring.
In charge of generating and compiling activity reports for consumption by the team. Ensure Salesforce is constantly updated with relevant and accurate data.
Develop activity calendars and take charge of all logistical arrangements for program activities while adhering to the organization’s procurement procedures. Lead the program event planning as aligns with the Washa program, work plan, and strategy. This includes venue booking and arrangements, equipment needs, meals and refreshments, travel logistics, and managing the invitation and RSVP process. Responsible for ensuring all program activities run on time and are well attended to and managed.
Prepare training kits or information packages with support from Program Lead and Program Staff and send materials to participants promptly.
BUDGET & ACCOUNTING
Contribute to development activity budgets that will feed into the overall program operational budget
Liaise with Operations Associate to ensure procurement of all program supplies and materials and maintain the availability of all required items while adhering to organization procurement procedures.
Track, reconcile and account for program expenditures and prepare expense reports to maintain accurate account balances.
MONITORING AND EVALUATION
Provide quality research on girls’ and young women’s issues as required and share quality data with the Lead for analysis and reporting purposes.
Document and compile impact stories for the program
Collect activity data and ensure quality database creation to support program monitoring, evaluation, and learning.
Liaise with program constituents and maintain positive relations through regular communication.
Carry out constituent tracking, manage the constituent database, and maintain contact with them after the program.
THE KEY PERFORMANCE INDICATORS
What support do you offer in organizing and coordinating program events/activities? Are program activity reports prepared on time and well documented? Is there an up-to-date filing of program documents and salesforce?
Are the procurement procedures followed in all logistical arrangements for program activities?
Is there proper accountability and reports of all program expenditures and activities? Do we have up-to-date profiles and contact lists of all constituents?
Are reports prepared and submitted to finance at a good time?
Can you maintain positive relations with the Program constituents and other partners?
You are a perfect fit for this job if you have:
Bachelor’s Degree in Social Sciences, Development Studies, or a related field from a reputable university.
At least 3 years of experience working with gender/youth development programs Have a working knowledge of M&E.
A heart for girls and young women’s empowerment, and your values align with those of Akili Dada.
Excellent oral and written communication skills.
Demonstrable organizational and time management skills and attention to detail. Self-driven, energetic, and motivated.
Strong analytical and organizational skills.
The ability to be on top of issues and deliver quality work on time.
Ability to work independently, under pressure, with multiple programs and adhering to strict deadlines.
Able to maintain a high level of confidentiality and professionalism.
Interpersonal skills, report writing skills, data collection skills, and basic financial skills. Rapporteuring skills.
Working knowledge of Salesforce.
Method of Application
Applicants should submit a soft copy of the Expression of Interest to: firstname.lastname@example.org, copy email@example.com.
Attention: Applications are to be considered on a rolling basis.
The subject line should read ‘TITTLE OF THE JOB.’
Please note that incomplete applications will not be considered. Only shortlisted, qualified candidates will be contacted.