Administrative Assistant – Kitengela International School – Nairobi

Job Summary
The Administrative Assistant under the direction of the Head of School will coordinate, organize, oversee and perform administrative duties associated with school operations.

Duties and Responsibilities
Oversee, coordinate and perform day to day school administrative functions.
Prepare and maintain student records and ensure that they are updated regularly
Provide secretarial/administrative assistance to the Head of School and the Deputies when required including typing documents, editing letters and school bulletins
Organize school newsletters, memos, agenda for meetings and notifications to parents
Manage the reception area and direct visitors and parents as required
Attend school meetings and take minutes of meetings
Handle any incoming and outgoing mail and distribute incoming mail
Relay information to teaching staff and students using various mediums
Answer all telephone enquiries as well as email communication
Maintain student attendance records and student enrolment, assisting with student registration and admission procedure
Prepare and coordinate prospective students for entry examinations and tests
Provide support to new teachers and support staff
Be the contact person for the school related inquiries and maintain a database
Distribute and collect textbooks and stationery while keeping records
Assists all school departments with routine clerical activity
Requisition office consumables and ensure enough supplies
Handle all school emails and communication , manage document and its movement
Maintain student database
Organize student files and reports

Bachelors’ Degree in Business Management/ Secretarial Studies from a recognized Institution
Minimum of 3 years’ experience in a similar role, school setting will be an added advantage
Experience in using management information systems and routine office systems
Computer literate and able to use various Microsoft programs including Word, Excel, PowerPoint etc

Desired Competencies and Attributes
Good communication skills (both verbal and written) as well as presentation skills
Poses good organizational skills and excellent customer service skills
Excellent time management skills and the ability to prioritize work
Ability to handle multiple and conflicting priorities under strict deadlines
High standard of Integrity and Ethical practice
Attention to detail and problem solving skills
Ability to work effectively with other team members

Method of Application
Are you qualified for this position and are interested in working with us? We would like to hear from you. Kindly send a copy of your updated resume and letter of application in PDF format. Clearly indicating the job title on the email subject to not later than 14th April, 2023. Shortlisting will be done on a rolling basis. Due to large number of applicants that we receive, kindly note that only shortlisted candidates will be contacted. Kitengela International School is an equal opportunity employer and does not ask for money from applicants under any circumstances during the recruitment process.