Administrative Assistant, Open and Distance e-Learning – Catholic University of Eastern Africa – Nairobi

Duties and Responsibilities
Create, maintain and enter information into databases;
Manage students’ records at the Centre;
Use computers for various applications, such as database management or word processing;
Set up and manage proper or electronic ling systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material;
Handles inquiries brought forth and direct to the appropriate persons according to their needs;
Maintain scheduling and event calendars for Director ODeL;
Complete forms in accordance of CUEA procedures;
Schedule and conrm appointments for, clients, customers, or supervisors;
Coordinate with various sta for operational support activities of the ODeL Centre and also serve as a liaison with various departments and operating units in the resolution of day-to-day administrative and operational problems;
Provide administrative/secretarial support for ODeL Centre such as answering telephones, assisting visitors and resolve a range of administrative problems and inquiries;
Prepare, transcribe, compose, type, edit and distribute agendas and minutes of numerous meetings;
Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors,
Report writing;
Perform any other duties as may be assigned by the supervisor.

Minimum Qualifications, Skills and Competences:
Should be a Bachelors degree holder;
Masters degree is an added advantage;
Must have undergone secretarial training;
Well versed in administrative and secretarial duties;
Worked for at least two years at University level;
Proficiency in computer packages and ICT literacy;
Outstanding interpersonal and customer service skills;
Should possess excellent written and verbal communication skills

Method of Application
Application Letter, Curriculum Vitae, Filled Application Form copies of relevant certificates and transcripts, and three reference letters one from the local parish to be sent to Applications should reach the Human Resource Manager on or before 31st March 2023