Human Resources & Administration Manager – Moving the Goalposts Kilifi – Kilifi

Strategy implementation
Planning, developing, and implementing the strategy for Human Resources including recruitment policies, quality procedures, discipline, grievance, mediation, pay and conditions, contracts, training, and development, among others.
Carrying out organizational HR workforce planning and succession planning to enhance multi-skilling and talent pool development
Develop and oversee the implementation of MTG volunteer management policy in liaison with the Program department and the Executive Director (that includes a performance management framework).
Policy interpretation & implementation
Providing advice and guidance to staff on the interpretation of HR policies and practices and employment law issues.
Providing support to the senior management team on aspects of HR development, objectives, purposes, and achievements.
Train all staff on the staff manual (policies & procedures) and volunteer policy
Recruitment and placement
Planning and implementation of annual organizational human resource requirements in liaison with the departmental heads (full-time, part-time, and volunteers).
Cost-effectively administering the recruitment process by identifying staffing needs, sourcing, selecting, hiring, and onboarding.
Compensation, welfare & benefits administration
Managing administration of employee benefits and compliance with statutory requirements (tax laws). This includes terms and conditions of service, remuneration packages, leave records, and staff welfare concerns like medical, pension/gratuity, contract-end terminal benefits, etc.
Ensure adherence by staff to the Volunteer Management Policy.
Performance Management
Lead/guide the management team in ensuring the implementation and tracking of performance management processes for all staff levels.
Track objective setting, periodic (quarterly and annual) appraisals, and role evaluations or reviews with departmental heads.
Ensuring the linking of performance reviews to annual increments and employee development
Capacity building, staff training, and development
Evaluating and implementing staff training programs in liaison with departmental heads.
In liaison with departmental heads, develop and implement a system to evaluate the skill, experience and professional development needs of staffers.
Implement a professional development program to address employee experience and skill gaps
Capacity building and training of staff in line with the inclusion policy
Sourcing external training programs, organizing internal training sessions, and carrying out post-training evaluations for management use.
Employee Relations
Managing all internal communication to ensure adherence to organizational culture and application of procedures & guidelines on all HR matters.
Handle grievances, and disciplinary processes and provide workplace conflict resolution in line with the organization’s grievances and disciplinary policy to maintain a conducive working environment for all.
Employee data management
Developing and managing staff employment contracts based on the various projects that have diverse completion/termination dates and extensions
Developing and implementing all HR policy manuals and support tools.
Developing role profiles and job specifications for all organizational jobs (in liaison with departmental heads) and maintaining the HR database.
Maintain a central and departmental leave schedule/records for all staff
Review leave applications for all staff in liaison with departmental heads.
Ensure all employee files are up to date with required employee documentation in line with the Labor laws and maintained centrally for organizational use
Payroll Management:
Managing HRMIS to administrator key HR functions
Salary processing and benefits administration through the monthly payroll in liaison with the finance department.
Developing and advising the Management team on staff salary reviews and benefits, ensuring consistency of reviews for all staff.
Safety and security
Provide Health and Safety advice in line with OSHA Act and the organization’s policy.
Proactively carry out risk assessments, including issues around staff health and welfare.
Information Technology
Manage and oversee the maintenance of all IT assets
Oversee that the LAN is connected, operating, and virus free
Oversee and ensure that internet connectivity is excellent/efficient
Oversee security, office administration & maintenance of MTG office premises/compound
Oversee rental of office premises at MTG HQ
Staff Management
Supervise IT & Administration Officer, Office Assistants/Drivers, and Office Security.
Appraise staff under the HR & Administration Department.
Board engagement
Serve as Secretary to Board HR Committee, write board papers, take notes, and follow up on key actions

Method of Application
Interested and qualified candidates should forward their CV to: using the position as subject of email.