Advancement Office, Administrative Assistant – The International School of Kenya – Nairobi

Scope of Responsibilities:
ISK seeks an energetic, optimistic, creative person to serve as an Administrative Assistant, providing support to the Advancement Office. He or she will develop a commitment to ISK’s Mission & Vision and will be the first point of contact for visitors to the office and must represent the school in a friendly, welcoming and professional manner.

Specific Responsibilities:
Handle general inquiries by email, phone, and in person, with key responsibility for the daily management of the ISK Communications email account
Assist with managing ISK’s website content and photos
Maintain and update ISK’s online directory, the school’s master calendar and parent calendar
Ensure all Advancement Office documents are up to date and stored in folders complying with Data Protection Regulations
Assist in publishing ISK’s weekly newsletter The Mane – highlighting key events/activities at ISK
Assist in publishing The Pride- compiling articles, news pieces and photos/videos, in order to publish this quarterly newsletter
Conduct school tours with new/prospective families and alumni as required
Develop a working knowledge of the online admissions platform, Open Apply, in support of admissions
Create various slide show presentations/movies as required throughout the year
Assist with the organization of events, meetings, conferences
Maintain the department’s filing systems, which include budgetary records, following up on office orders and payments, and Mpesa Paybill management
Ensure that the Advancement Office is kept clean and attractive
Ensure that the notice boards around campus remain attractive, informative and current
Perform other duties as needed or assigned by the Director of Community Relations & Advancement
Required Qualifications and Skills:
Diploma or higher qualification in Communications, Public Relations or Business Administration
Minimum of five years relevant administrative experience (Communications, Marketing, Public Relations, Admissions, working with Alumni Associations within schools, etc.)
Outstanding verbal and written communication skills & organizational skills
Proficient IT competencies in Google docs, spreadsheets, sites, MS Word, PowerPoint, desktop publishing, database management systems, email and file sharing
Well versed in Social Media tools and trends
Proficient in the use of design software such as InDesign, PhotoShop and Canva
Fluent in Kiswahili

Desired Competencies:
Demonstrated success working in a culturally diverse organization
Ability to maintain high performance standards with attention to detail
Outstanding collaboration and interpersonal skills, in particular the ability to remain calm and positive at all times when dealing with the public and with ISK community members
Self-motivated and able to work both individually and collaboratively with others, working with limited supervision
Ability to manage a large and diverse workload under pressure with competing priorities
Reliable and able to safeguard confidential information and demonstrates a professional and ethical approach to work
Commitment to continuous personal growth

Preferred Qualifications, Skills and Qualities:
Bachelor’s degree in communications, business or related field
Experience working in a multicultural school environment
Knowledge of ISK and Nairobi business and cultural communities
Website development and maintenance experience

Method of Application
Qualified candidates should send a letter of interest, curriculum vitae and at least three recent references (including a supervisor’s) and their contacts, in one PDF file to no later than the stipulated deadline